OpenText Hightail

Why use content collaboration?

Linda Zid

September 28, 2018

Creative Collaboration

Have you ever lost important files? Does your business use lots of paper printing out assignments, making meeting agendas and handling everyday task assignments? Do you feel like you’re out of the loop when you have a sick day or take the day off?

If you answered “yes” to any of the above questions, you and your business need to invest in content collaboration.

But what is content collaboration? Content collaboration gives teams and workplaces a secure file-sharing platform to enhance creativity and support modern digital workplaces. More and more companies are turning to content collaboration platforms to solve their file-sharing and communicating problems.

Problem solving

You no longer need to worry about getting lost in an email chain, or forgetting to cc your boss on an important email. It helps eliminate miscommunication by providing one place for all work communications. It also speeds up collaboration and communication on big projects. You don’t need to wait for your team to review items one at a time. Instead, multiple users can provide real-time feedback, all at the same time.

Team collaboration

Using content collaboration allows for better team collaboration. It enables users to view high-resolution previews of large files directly in the browser. It also allows teams to assign follow-ups to tasks with due dates, and creates an easy way to know what comes next on the project.

OpenText Hightail’s content collaboration software also allows you to see past versions or drafts of projects, and always ensures everyone is working on the most recent version.

When everyone is on the same page and resources are in one place, creative teams save time and money and improve morale. Who couldn’t use more of that?

Client collaboration

Hightail’s content collaboration has dedicated Spaces for your clients to preview your high-resolution images, large files and videos without needing to download anything. It also allows them to comment directly on the project and provide specific feedback in the right context. This allows your team to communicate directly with the stakeholders and get their input on action items.

This direct feedback from the clients allows for clear and timely approvals, eliminating the need for multiple revisions. Content collaboration also increases efficiency and ensures faster overall project completion.

How does it work?

So how does this content collaboration work? First, you’ll upload and send your files via Hightail. To send your files, simply drag and drop them directly in to Hightail. Your work will be uploaded and ready to share.

You’ll be able to preview your files as soon as they’re uploaded. Your images, videos, PDFs and presentations will be viewable to you, your team and your clients as high-resolution previews. We support a variety of file types, including .mov, .jpg, .png, .mp3, .docx, .ppt and more.

Your recipients receive an email alerting them to the shared files. This ensures that your work won’t go unnoticed. After your recipients receive and retrieve the files, you’ll get a confirmation notice and the files will be added to your tracker.

With content collaboration, you’re able to control who sees your content. You have the ability to determine who sees your files, and for how long. Hightail’s secure file-sharing systems allow you to track and protect downloads and set time limits on viewing.

Real-time benefits

Using content collaboration has so many huge benefits for your company. It allows you and your team to access your work from anywhere, at any time—and you can even do it on your smartphones. You don’t need to feel tied down to your desk, or your computer for that matter. Having the ability to view work files, assignments and tasks at your convenience streamlines the work you and your team are able to do.

Content collaboration is the key to a successful future as a business in today’s digital world. It allows for constant, streamlined communication, which will easily carry your business ahead of your competition. It helps save time, money and paper. With Hightail’s content collaboration software, there’s no need to feel out of the loop about anything ever again.