OpenText Hightail

Four ways to leverage SharePoint information using Hightail


August 6, 2014

Microsoft claims that it has 66% penetration in the Enterprise Content Management (ECM) market1. SharePoint’s dominance in the ECM market is also confirmed by leading analysts including Gartner2. But despite its leadership, companies face limitations in using SharePoint. These include lack of external collaboration capabilities with partners and vendors who are outside the company firewall and secondly, limited adoption within the enterprise by the end-users. It is for these reasons that Gartner analyst Jeffrey Mann called SharePoint a tool that people are required to use, not one they want to use2.

Hightail, a leading provider of enterprise cloud solutions, offers multiple ways for enterprise users to access, manage and share content stored on SharePoint. With ‘we work where you work’ being one of our strategic tenet, we provide four ways for enterprise users to easily and securely leverage information locked within SharePoint.

  1. Native access to SharePoint

For users who prefer to work within SharePoint, but would like to easily and securely share files with external parties, Hightail for SharePoint connector brings sharing and tracking capabilities into the application. Users need not disrupt their workflow and can share files externally with only a few clicks. To prevent access of their data, users can enforce controls such as passwords, file expiration, recipient login and preview only. They can also track sent files and revoke access at any time. And finally, user controls can be mandated by the IT administrator using the Hightail Admin Console.

  1. Mobile access to SharePoint

Microsoft does not natively provide mobile access to content locked within on-premise versions of SharePoint, thus limiting users to laptops or desktops to get to their SharePoint data. Hightail for SharePoint now opens up SharePoint content to be accessed via the Hightail mobile app (iOS). With anytime content access, users are more productive and projects are turned around faster.

  1. Sync SharePoint content with Hightail

Sometimes, content needs to be moved outside SharePoint because users either do not have access to it, or choose not to use it. For these cases, Hightail allows users to sync selected SharePoint folders with Hightail and specify the sync frequency. This way, users can access the required content from within Hightail using the desktop, web or mobile apps. The sync is bidirectional, meaning edits made to the copy in Hightail are sync’d back to SharePoint thereby ensuring that SharePoint is the system of record for the content.

(This service is provided by a Hightail partner and carries additional costs.)

  1. Move SharePoint content to Hightail

In cases where companies would like to make a permanent switch to Hightail, this is made quick and painless by the ‘Move’ capability, where content is migrated in bulk to SharePoint. As the migration of data is managed at the backend, it becomes a seamless transition for users. The process replicates the users’ folder structure in Hightail so they can start working and collaborating with their content immediately.

(This service is provided by a Hightail partner and carries additional costs.)

By providing multiple ways for SharePoint users to access and share their data, Hightail provides a number of benefits to enterprise users and IT. Users can access content on the go and share content easily both within and outside the enterprise, leading to greater agility and faster turnaround of projects. IT can track file sharing and minimize unauthorized access of enterprise information. And finally, by using Hightail, the company can get greater mileage out of their investment in Microsoft SharePoint.

Learn more about Hightail’s integration with SharePoint in this blog post. You can also learn more about our Enterprise product on the Hightail for Enterprise website.